How is "Archiving" defined in the context of Exchange Server?

In the context of Exchange Server, "Archiving" is defined as the process of moving old emails to a separate mailbox or database. This practice is essential for maintaining email system performance and managing mailbox sizes effectively. When emails are archived, they are not deleted but instead relocated to ensure that the primary mailbox remains streamlined and responsive for day-to-day use.

This allows users to access older emails when needed while keeping the main email environment uncluttered. Archiving can also facilitate compliance with organizational policies regarding data retention and retrieval, as archived emails may be stored in a manner that allows for easier discovery during audits or legal inquiries.

The focus is on the separation of older, less frequently accessed emails from the active mailbox, supporting organizational efficiency and productivity. Effective archiving strategies are a key part of email management, ensuring that users can find needed information without sifting through a lengthy list of current emails.